Washington and Lee Student Athlete Handbook

Student-Athlete Rules and Policies
Student-Athlete Advisory Committee (SAAC)
Student Host Guidelines for Recruit Visit
NCAA Banned Drugs
 

  • Key Individuals

Dr. Kenneth P. Ruscio, President

Janine Hathorn, Athletic Director

Shana Levine, Associate Athletic Director and Senior Woman Administrator

Professor Ellen Mayock, Faculty Athletics Representative (FAR)

  • Student-Athlete Rules and Policies

Student-Athlete Eligibility
Minimum Academic Requirements for NCAA Eligibility
A student must be full-time and making normal progress toward a degree in order to be eligible for NCAA competition. No student shall represent this University in any branch of intercollegiate athletics who is not regularly matriculated, taking a minimum of 12 credits of class work during the fall and winter terms or 4 credits during the spring term in the College or the Williams School, or taking a minimum of 12 semester hours of class work in the School of Law.

Spring Option. Please note that students exercising spring option are not permitted to participate in any way in intercollegiate athletics as they are not enrolled students. If you are a varsity athlete planning on exercising spring option, please discuss your plans with your coach.

The Registrar’s office will be monitoring student-athletes’ courseloads to ensure they do not fall below these requirements or drop courses that will take them below the requirements. Notification by the Registrar’s office will be cause to check the total status and declare a student ineligible if he or she does not meet the minimum requirements.

No student shall be a member of more than one intercollegiate athletic organization in the same season except with the express approval of the Director.

W&L waivers for less than full-time athletic participation
It is the faculty's policy that all degree-seeking students must normally carry a full-time load. In some cases, when student-athletes have already been granted an approved course load of fewer than 12 credits in a fall or winter term, official NCAA waivers may be granted to student-athletes to allow participation in intercollegiate athletics. (Students enrolled in spring term must be enrolled for a single, four-credit course; athletes must be enrolled in order to compete in the spring term.) In order to remain athletically eligible, student-athletes in this situation must (1) complete the documents that the NCAA requires for this type of waiver, and (2) present documentation to the Director of Athletics, and, if necessary, to the Americans with Disabilities Act representative in the Office of the Dean of the College. Depending upon the nature of the waiver request, the Director of Athletics or her designee may refer the student-athlete to the Director of Student Health and Counseling. Approval and renewal of waivers will be approved on a case-by-case basis by the Athletic Director or designee. Upon approval of a waiver at W&L, the student-athlete will work with Athletics staff to complete the NCAA waiver process. 

Approved by the Faculty EC on May 16, 2011

 Class Absence Policy and Procedure
Intercollegiate athletic competition provides young men and women with opportunities for character development and learning that are not necessarily available in the classroom context.  This is particularly true at the Division III level where athletics remain unsullied by the pressures imposed by scholarships, high exposure, and the need to promote revenue-generating events.  As a consequence, Washington and Lee University encourages students to take maximum advantage of opportunities at the University to engage in intercollegiate athletics.  This is part of their education.  At the same time the University and the Department of Physical Education and Athletics recognize that the primary goal of a university education is intellectual development.  As a consequence, student-athletes are fully expected to devote themselves to their courses and to their intellectual development in no less a fashion than they would were they not engaged in intercollegiate competition.

To accommodate these twin goals of intellectual development and athletic participation, the Department of Physical Education and Athletics makes every effort to schedule "the time, place, and duration of team practices and contests" in a manner that avoids conflicts with students' class schedules (Mission Statement of the Department of Physical Education and Athletics).  With respect to practices and team meetings, the faculty and coaching staff understand that class attendance takes precedence over participation in athletics.  Furthermore, full class participation in courses that may cause students to miss occasional practices will not, in itself, prejudice the coaches in the selection of team participants.

On occasion, University-sanctioned athletic events may unavoidably conflict with academic schedules.  In those situations, student-athletes are not automatically entitled to exemptions from class attendance.  However, given the Athletic Department's commitment to the academic mission of the University, professors are encouraged to accommodate those conflicts whenever doing so will not damage the individual student-athlete's academic performance.  In this regard, students who participate in intercollegiate athletics should review their calendars to see which athletic contests, if any, conflict with their academic schedules.  Each student is responsible for discussing any scheduling conflict with his or her professors at the beginning of the term or as soon as possible after the student learns of the conflict.  The ultimate goal is a reasonable accommodation of academic and athletic pursuits.

Faculty Guidelines for Scheduling Evening Tests
With recent growth in the number of evening tests that are being scheduled outside of class hours during the term in the College and Williams School, concerns have been raised regarding the impact of these tests on various aspects of academic and student life. At issue is the fact that students set aside certain hours during the day for classes, while also setting aside hours during the evenings for a variety of curricular and co-curricular activities. To that end, this document provides some guidelines that faculty are asked to follow when they schedule evening tests at a specific time. This does not apply to take-home tests that faculty assign for completion at a time of the students choosing, but rather to tests that are scheduled for all to complete at a particular evening examination time block.

Include test dates and times in the syllabus and clearly announce these at the beginning of the course to allow students as much time as possible to reschedule other conflicting activities.
Schedule an alternate time period for students with previous unavoidable commitments to co-curricular activities which conflict with your test (e.g., required attendance at concerts, plays, films, and speakers, varsity athletics, jobs) or who may have more than one test scheduled on a given evening. It is hoped that faculty will continue to show flexibility for those students who have an unavoidable commitment and who notify you of that commitment well in advance of the scheduled date.

To minimize interference with various scheduled activities such as fine-arts rehearsals, work-study obligations, varsity athletics games and practice times, and meal times in both the Marketplace and Greek houses, evening tests should not begin earlier than 7:00 pm. This allows a student participating in most scheduled activities to complete those activities and get dinner before the test begins.

Team and Student-Athlete Travel
As representatives of Washington and Lee University, all coaches, players, managers, and trainers are expected to conduct themselves in the best tradition of Washington and Lee University.  The highest degree of decorum under all circumstances will be exhibited.  Coaches must ensure that team conduct will reflect favorably upon the University. The possession or consumption of alcohol is not permitted on trips from the time of departure until team returns to campus and is dismissed.

Social Networking Websites
The Athletics Department understands the popularity and usefulness of social networking sites and support their use.  Student-athletes should remember that they are representatives of Washington and Lee and are in the public eye more that other students on campus. Please keep the following in mind as you participate on social networking websites:
•    Before participating in any online community, understand that anything posted online is available to anyone in the world. Any text or photo placed online becomes the property of the site and is completely out of your control the moment it is placed online - even if you limit access to your site.
•    You should not post any information, photos or other items online that could embarrass you, your family, your team, the athletics department, or Washington and Lee. This includes information that may be posted by others on your page.
•    Student-athletes could face discipline and even dismissal for violations of team, department, college and/or NCAA policies.

Gambling Activities
Participation in gambling or bribery, even in the most minor fashion, will jeopardize your athletic career. Sports wagering includes placing, accepting or soliciting a wager (on a staff member's or student-athlete's own behalf or on the behalf of others) of any type with any individual or organization on any intercollegiate, amateur or professional team or contest.  Examples of sports wagering include, but are not limited to, the use of a bookmaker or parlay card; Internet sports wagering; auctions in which bids are placed on teams, individuals or contests; and pools or fantasy leagues in which an entry fee is required and there is an opportunity to win a prize. A wager is any agreement in which an individual or entity agrees to give up an item of value (e.g., cash, shirt, dinner) in exchange for the possibility of gaining another item of value.

Washington and Lee Conduct Policies
The Washington and Lee Department of Athletics is committed to providing a positive participation experience to all student-athletes.  Washington and Lee University policies are applicable to all students at the university, including student-athletes.  The Department of Athletics fully opposes any type of hazing activity and fully supports and promotes the university’s policies on alcohol, drugs and hazing.  Additionally, the Washington and Lee Department of Athletics takes all hazing-related incidents very seriously and has the ability to impose additional consequences related to participation in varsity athletics.

The Washington and Lee Department of Athletics recognizes the autonomy of each team to set its own team-specific policies in addition to University policies.  Team policies will be communicated to the student-athletes and each athletics team will have a written team policy on file in the athletic director’s office

Student Conduct Resources:
http://www.wlu.edu/x36832.xml

University Policy on Alcohol:
http://www.wlu.edu/x36849.xml

Student Handbook (which contains the W&L Hazing policy):
http://www.wlu.edu/documents/student_affairs/studentconduct/studenthandbook.pdf
 

Washington and Lee Hazing and Retaliation Policy
Hazing and Retaliation.  Washington and Lee University prohibits hazing by all students and campus organizations. Hazing includes harassing and excessive tasks associated with initiation or membership in an organization. It involves mistreatment of prospective members by those who exercise control over them. Hazing has been further defined by Virginia law at Va. Code §18.2-56 as follows: “‘Hazing’ means to recklessly or intentionally endanger the health or safety of a student or students or to inflict bodily injury on a student or students in connection with or for the purpose of initiation, admission into or affiliation with or as a condition for continued membership in a club, organization, association, 41 fraternity, sorority, or student body regardless of whether the student or students so endangered or injured participated voluntarily in the relevant activity."

Because hazing is contrary to the institutional values and goals of Washington and Lee University and is a criminal offense in the Commonwealth of Virginia, the University will not tolerate hazing by students or student organizations. Furthermore, the University will hold individuals strictly accountable for their actions.

Likewise, no individuals or campus organizations may retaliate against any individual who brings forward allegations of hazing, is a witness involved with, or cooperates in the investigation or adjudication of hazing cases. Retaliation includes, but is not limited to, physical, verbal, or written harassment, threats, or intimidation of any person(s) who brought the complaint of hazing to the University or of anyone who was a witness or involved in the University’s review of the case.

Examples of prohibited hazing include, but are not limited to, the following activities:

• Physical abuse such as paddling, striking, branding, electric shock or bodily contact with harmful substances

• Intimidation by threats of physical or other abuse

• Excessive exercise or other tasks intended to cause physical exhaustion

• Prolonged or repetitive tasks that result in sleep deprivation

• Prolonged or harmful exposure to the elements

• Compelled consumption of any amount of alcohol

• Compelled consumption of food, liquids or concoctions intended to cause nausea

• Any task that requires the participant to violate the law or University policies

This list does not and cannot encompass every circumstance that will cause the University to discipline a student or student organization for hazing. However, students must be aware that participation in the above listed activities, as well as retaliation associated with a hazing complaint, will result in disciplinary action, including suspension or dismissal from the University. Furthermore, students must understand, and Virginia law explicitly states, that consent or acquiescence of those who are hazed is not a defense for engaging in this practice.

Allegations of hazing or retaliation by individuals or non-Greek student organizations will be heard and adjudicated by the Student-Faculty Hearing Board. Allegations of hazing or retaliation by fraternities and sororities will be heard and adjudicated by the Interfraternity Council/Panhellenic Council, respectively.

  • SAAC

What is the SAAC?
Washington and Lee University has a Student-Athlete Advisory Committee (SAAC).  The purpose of the W&L SAAC is to enhance all aspects of the student-athlete collegiate experience by serving as the voice of the student-athlete community to the university administration, Lexington community, and the Old Dominion Athletic Conference. For more infomation about the SAAC, click here.

Operating along with SAAC is a group known as 23 – Many Sports, One Team.  The goal of 23 is to develop and strengthen a sense of responsibility and wellness through risk reduction and bystander intervention.  In an effort to create a safer social environment for our fellow student-athletes at Washington and Lee, 23 addresses a variety of issues including substance abuse, sexual misconduct, nutrition and stress management.

  • Student Host Guidelines for Recruit Visit

The student host and visiting recruit will meet with the coaching staff to review guidelines and expectations, either on the phone prior to arriving on campus or at the start of each visit.  The host and visiting recruit will receive a copy of these guidelines as well as an itinerary.

•    As a host, treat the prospective student athletes in the matter that typifies your athletic program.  Give each recruit a taste of Washington and Lee’s unique environment.  Do your best to represent the athletic department, your program, and W&L positively. 
•    Although you cannot be held directly responsible for the behavior of the visiting recruit, you should know that your actions do influence how the recruit behaves.  You are expected to use good judgment in all situations.
•    The student host or any member of a W&L team is not permitted to serve or supply alcohol to a recruit during his or her visit.
•    Washington and Lee strongly recommends that student visitors to the University remain on campus or within the Lexington city limits and that they refrain from traveling in student-operated vehicles.
•    The student host will not coerce, or force any recruit to do anything against his or her own will.
•    Under no circumstances, unless otherwise approved by your coaching staff, should you be separated from the recruit at any time.  This includes evenings prior to W&L athletic events or early practices.  You are responsible for the well being of your recruit while he or she is in your care.  The recruit is expected to follow your daily schedule.
•    You may need to be away from your guest for a period of time. (i.e. class, practice, meeting with a professor, study group or club).  You are required to make the coaching staff aware of these conflicts prior to visit so that appropriate arrangements can be made.  The host should escort the recruit to any exchange, schedule appointment, or meeting that he or she may have. 
•    It is expected that the student host will provide a proper place to sleep and whenever possible, provide appropriate bedding for the recruit.  Please inform your coach when you cannot do so.
•    Each recruit will receive a For-Emergency-Use card containing names and phone numbers of people to assist in case of an emergency.  This card will include the recruit’s name, student host’s name, place of residence and room number, and phone number, campus security number, the head coach’s office and home numbers, and the athletic director’s name and phone numbers.
•    In the event of a serious accident, it is your responsibility to contact security (x8498) and your head coach as soon as possible.

WASHINGTON & LEE UNIVERSITY CONSENT FORM FOR VISITING PROSPECTIVE STUDENTS AND THEIR HOSTS

Download the visit form here!!

  • NCAA Banned Drugs

Before consuming any nutritional/dietary supplement product, review the product and its label with your athletics department staff. Dietary supplements are not well regulated and may cause a positive drug test result.  Any product containing a dietary supplement ingredient is taken at your own risk. 

Information on drug testing, eligibility, along with the NCAA list of banned drug classes can be found at the following link: http://ncaa.org/wps/wcm/connect/public/ncaa/health+and+safety/drug+testing/resources/ncaa+banned+drugs+list

For authoritative information on NCAA banned substances, medications and nutritional supplements, contact the Resource Exchange Center (REC) at 877-202-0769 or www.drugfreesport.com/rec  (password ncaa3).

  • NCAA Summary of Regulations

Download the NCAA Summary of Regulations here!